HGSA Fall General Meeting 2015

As summer slowly winds down, our thoughts turn to two things: The amount of work that we haven’t done over the course of the summer, and the HGSA Fall General Meeting!

The HGSA Fall General Meeting will be held on Tuesday, September 1st at 1:30 PM in the History Lounge. We encourage you all to come to the meeting to meet your 2015-2016 HGSA executive, your CUPE and GSA reps, and to catch up on what people have been doing all summer (rigorous archival research, of course).

Listed below are the available HGSA Representative positions that we will be voting on, along with a short description of duties. It’s fun, a great way to contribute to your CV, and an opportunity to assist in making our department even better.

If you have any question about any of the positions, please email me at stuart.mackay@carleton.ca


All positions report regularly to the HGSA membership, either by email or at general meetings and serve as members of the HGSA community which represents the interests of all graduate students in the department.

1) 1 x First Year M.A. Representative (HGSA EXECUTIVE VOTING POSITION)

This is a voting HGSA Executive position and involves attending all HGSA meetings. The First Year Rep is charged with monitoring and reporting on the concerns of all incoming students, with a particular focus on Master’s students.

2) 2 x Graduate Student Association Representatives

GSA Reps must attend ALL GSA council meetings (monthly). If we attend all meetings the GSA is awarded a stipend by the GSA. Their job, following from the meetings, is to report to the GSA any concerns elevated by the HGSA and to report back to the HGSA on any academic, social or political events which would demand the attention of the executive. . If possible, one position should be held by a Master’s student and the other by a doctoral student.

3) 1 x Canadian Historical Association Representative

The CHA Rep is Carleton’s representative to the Canadian Historical Association. CHA Reps should sign up for the CHA graduate listserv where they are to monitor events and concerns that pass through that list. They should also, if at all possible, plan to attend the annual CHA meeting where they sit at the graduate caucus as the elected Carleton representative charged with bringing any concerns or news to the organization.

4)  1 x History Department Graduate Studies Committee Representatives (one MA and one PhD)

The History Department Graduate Studies Committee Rep’s job is to sit in on all history grad committee meetings (excluding those which concern funding and other matters that are disclaimed as conflicts of interest by the committee). One position is held ex officio by the HGSA’s VP Academic. Both reps must report concerns to the committee that are handed on to them by the HGSA and speak to the committee as members of the HGSA. This position also often involves actively participating in departmental reforms and report building.

5)  1-2 x CUPE Steward

The steward liaises with the executive of CUPE and helps students working under the union contract in the History department understand their rights under the collective agreement.

6)  2 x Departmental Assembly/GAC (Graduate Academic Caucus) (1 MA + 1 PhD)

The departmental assembly reps serve the dual role of attending both departmental faculty meetings and Graduate Academic Caucus meetings. Their role in departmental meetings is to report back to the HGSA on the meetings and to speak to the faculty about what the HGSA is doing, concerns and other relevant information. Their job with GAC meetings is to attend (rotating) and report back to the HGSA on relevant news and reports.

7) 1 x Departmental Communications Committee Representative

The communications committee representative has a seat on the history department’s communications committee, and in that capacity represents the HGSA on issues related to the department’s website, newsletter, and outreach. Ideally, the rep has a basic knowledge of web design. The representative should ensure that graduate student profiles are updated each year by the department on the history department website.
Voting Procedures

All positions listed above, if contested, will be voted on by ballot at the time of the meeting and counted by abstaining members of the HGSA executive (HGSA President and VP Academic). The decision of the general body, and not the counted results, will be delivered at the meeting by announcing the winner’s name and recording the counted result for records. Contestations must be registered immediately, in which case counters must be replaced with alternates and the vote should be taken again immediately.

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