HGSA General Meeting Winter 2015

Greetings!

With spring (kind of) upon us and the semester coming to an end, it is time for us to elect the new HGSA Executive for the 2015/2016 school year.

The HGSA general meeting and elections will be held on Thursday, April 16th at 10:30 AM in theHistory Lounge. There will be some kind of food and caffeine for all! We encourage you all to come to the meeting and have your say in who will continue on the HGSA!

Listed below are the available HGSA executive positions and a short description of duties. Please take some time to consider running for a position. Chat with your friends, chat with someone on the Exec to learn more about the positions. It’s fun AND looks great on your CV!

If you are interested in running for a position, but cannot make the meeting, please don’t hesitate to send me an email stating which position you’d like to run for. Also provide a small blurb on why you think you’d be good fit. I can read this on your behalf at the election.

If you have any questions just ask! I look forward to seeing you all on April 16th!

Here now is my long, official blurb on the available HGSA positions and the election/meeting more generally:

President
Represent HGSA and Carleton history graduate students at public events; co-ordinate communication with GSA and CUPE representatives; one seat as GSA council is set ex officio for President

Vice-President (VP) Social-Internal
Organize and promote social and cultural events for members; organize HGSA participation, and encourage history graduate student participation, in departmental and GSA student orientation events.

Vice President (VP) Academic-External
Co-ordinate communication with CHA, departmental and Graduate Studies Committee representatives; represent students as necessary to Graduate Supervisor, Department Chair, Graduate Studies.

Treasurer-Secretary
Keep records; take minutes of meetings; co-ordinate communication with members and the public; organize fundraising; keep written record of, and report on, finances.

Underhill Colloquium Co-chairs (two positions)
The co-chairs are responsible for organizing the annual Underhill Graduate Student Colloquium hosted by the History Department. They hold meetings and elections for various positions on the colloquium’s organizing committee, plan the programming, panels, and keynote address, and oversee the planning of the colloquium as a whole.

Rock Social Organizers (two positions)
The Rock Social organizer is responsible for planning, producing a budget and making purchases for, and finding a venue to host the annual HGSA end of the year party (sometimes called the Rock Social or History Prom). They may enlist the help of HGSA members in planning and preparing for the event.

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Voting Procedures
All positions listed above, if contested, will be voted on by ballot at the time of the meeting and counted by abstaining members of the HGSA executive (HGSA President and VP Academic). The decision of the general body, and not the counted results, will be delivered at the meeting by announcing the winner’s name and recording the counted result for records. Contestations must be registered immediately, in which case counters must be replaced with alternates and the vote should be taken again immediately.

Meetings
The HGSA may be directed in specific matters by decision of a general meeting.  Between general meetings the Executive is responsible for the day-to-day operations of the HGSA and may take initiatives as required to fulfill the mandate of the HGSA.

General meetings shall be held at least twice a year: one in September (the Fall General Meeting) and one in the winter term (the Winter General Meeting). Additional meetings may be called as needed. Notice of meetings shall be posted at least a week in advance of the meeting.

Decisions
Quorum for a general meeting is 12 HGSA members. Quorum for an executive meeting is 3 members of the executive.  Decisions at general meetings or executive meetings are by simple majority, except for constitutional amendments. This constitution may be altered by a two-thirds majority vote at a General Meeting. Additional positions​ at Meetings.Notice of consideration of such a decision or any other matters of governance pertaining to the HGSA structure should be posted with the meeting notice at least a week in advance.​

Again, if you have any questions, please don’t hesitate to contact me!
Your pres,

Sara

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